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Job Posting: Youth Summer Jobs
Announcement

Job Posting: Youth Summer Jobs

The Calgary Folk Music Festival is seeking two youth summer contract employees.

Folk Festival Society of Calgary 

Calgary Folk Music Festival - Youth Summer Jobs 

The Calgary Folk Music Festival is situated on Treaty 7 Territory, home of the Kainai, Piikani, Siksika, 

Tsuut’ina, Stoney-Nakoda Nations, and Métis Nation Alberta Region 3. 

The Folk Festival Society of Calgary seeks two enthusiastic, organized and customer-focused team players to be this year’s summer students. These are short term contract positions. The Society presents music from contemporary and traditional folk genres, including the summer Calgary Folk Music Festival, Block Heater, and a year-round concert series. We are a music-driven, not-for-profit, community-based organization. A cornerstone organization in Calgary’s arts sector, we are fueled by 12.5 full-time staff and 1800+ volunteers. This contract position will require some flexibility in work hours prior to and during festival periods. This is an in-office position. There are two openings; Box Office and Administrative 

Assistant and General Administrative Assistant. Both positions are short term, seasonal contracts. 

POSITION 1: BOX OFFICE AND ADMINISTRATIVE ASSISTANT (CONTRACT) 

Reporting to the Executive Director and working closely with the Box Office Coordinator and Volunteer Services Associate. The ideal candidate is an excellent team player with exceptional time management and customer service skills. 

KEY ACTIVITIES AND RESPONSIBILITIES 

Responsibilities of this role include, but are not limited to: 

Provide direct assistance to the Box Office Associate 

● Answer phones, manage general inbox, direct mail, assist with other admin tasks, as required. 

● Assist with all aspects of ticket sales and customer service – in the office, pre-festival and at the gate. 

● Update the ticketing platform as necessary, including inventory management. 

● Responsible for access badge fulfillment. 

● Assist at the Island Box Office during Festival weekend. 

● Sort and distribute all lost and found post-festival. 

● Organize the office post-festival. 

Provide direct assistance to Volunteer Services 

● Assist with the administration of the volunteer recruitment processes. 

● Assist with management of the volunteer program social media channels. 

● Assist with the execution and delivery of volunteer orientation and training sessions. 

● Administer and distribute volunteer requisitions, signage and supplies. 

● Assist with volunteer package assembly. 

● Fulfill other administrative duties, such as archiving crew manuals and final reports and preparing, printing and distributing festival contact sheets. 

● Updating the volunteer database.

POSITION 2: GENERAL ADMINISTRATIVE ASSISTANT (CONTRACT) 

Reporting to the Executive Director and working closely with the Artistic Associate and the Development Associate the ideal candidate is an excellent team player with exceptional attention to details and time management skills. 

KEY ACTIVITIES AND RESPONSIBILITIES 

Responsibilities of this role include, but are not limited to: 

Provide direct assistance to the Artistic Associate 

● Database entry. 

● Other admin tasks as required. 

Provide direct assistance to the Development Associate 

● Prepare sponsor benefit packages. 

● Assist with event guest lists. 

● Assist with event planning and execution of Sponsor recognition events. 

General office and admin tasks 

● Answer phones. 

● Greet and assist walk up customers. 

● Help with supply orders. 

● Assist with office volunteer supervision. 

EXPECTATIONS 

Attend all staff meetings, and other meetings as required. 

Assist with other aspects of Festival organization as delegated. It is critical that you are able to work longer days in the two weeks leading up to and the weekend of the festival. You will be paid additionally for these hours. This year’s festival dates are July 21 -24, 2022. 

● Some evening and weekend hours will be required. 

Prepare and submit a final report by August 5, 2022 

Skills Required: 

○ Initiative and ability to work independently and as part of a team. 

○ Professional and customer-focused. 

○ Attention to detail and systems, with ability to multitask. 

○ Exceptional time management, verbal and written communication skills. 

○ Mac-based computer skills preferred, especially with Microsoft Excel and Word. 

Timeline: 

○ ASAP – August 5, 2022 

○ 40/hours a week for 12 weeks

○ Pay: $17.00 per hour 

HOW TO APPLY 

To qualify for this position, you must be between 15 and 30 years of age and have been enrolled in and completed full-time, high school or post-secondary education during the spring of 2022 and be enrolled to return to full-time education for the fall of 2022. 

Interested candidates are invited to submit a combined cover letter and resume, and list of references by May 12, 2022 in confidence to hello@calgaryfolkfest.com Subject line: Youth Summer Jobs. In your cover letter, please indicate if you are applying for Position 1, Position 2 or would like to be considered for both positions. The Folk Festival Society thanks all applicants in advance, however we will be contacting only those selected for an interview. 

The Folk Festival Society of Calgary is an equal opportunity employer who hires without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender identity, sexual orientation, age, marital status, physical, and/or mental abilities. 

The Festival is committed to ensuring the participation and advancement of members of traditionally disadvantaged designated groups: Black, Indigenous, and people of colour, persons with physical or mental disabilities, and members of the 2SLGBTQIAP+ community.